That is how any IT system works — Windows, Linux, cloud — everything! Absolutely not. The IT administrator or people with similar privileges can also see files on your desktop as easily as they can see your OneDrive files.
OneDrive for Business is designed for confidentiality and safety of data. In addition, OneDrive files give you so many benefits…. Files stored in the OneDrive for Business are always kept in encrypted form. Unfortunately, files you store locally as well as the locally synchronized copies of your OneDrive files are NOT encrypted by default.
Assuming you are using Windows on the desktop, you need to enable BitLocker — which is built-in and free. If you have not done so, and someone steals your laptop, they can just remove the hard disk, put it in another PC and see your files.
I am sure you already do this. But just for the sake of completeness, you should do the following. This list is only in the context of topics discussed in this article. The real list is much more complex and beyond the scope of this article and my area of expertise! The generic recommendation is — two to three responsible and trusted persons should be Global Admins.
This is something your organizational governance policies should decide. As a business leader, you may not understand the technical aspects of all this. But trust me, it is in your interest to understand the crux of the privilege you get as a technical administrator because you have the vicarious responsibility for the entire organization on your shoulders.
In my experience, owners, founders, CEOs, or proprietors of a growing business, which is still small, are worried about what their employees are doing. They come from traditional on-premises, closed-network kind of environments where there is strict control over what staff can do. They most certainly want to see their staffs OneDrive files. For such scenarios, the IT professionals handling the cloud migration should proactively offer the CEOs access to their staff OneDrives.
This will help them have peace of mind and sense of control and will help the IT team move to cloud without resistance. As the company grows, it is increasingly difficult for anyone IT or non-IT to strictly monitor what each employee is doing. That is the time you need to stop wasting time micro-managing things and utilize automated systems which will find patterns of misuse.
This is a broad and complex topic. But for this discussion, the concept is called Data Loss Protection. Without any manual intervention, you define what the sensitive data looks like and create rules to block that from leaking outside the organization.
It could be credit card numbers, employee salaries, customer ids and so on. For details of how to do this on Microsoft platform, read this. A routine scenario. New person is going to join. IT can then reassign the old files to the new staff and maintain business continuity. This can be a legal or business need in many cases.
In many cases, this can mean that files are like a shared drive rather than personal storage. Consider creating a Team for these use cases.
Managing a Team based storage is much simpler than managing multiple OneDrive accounts with complicated sharing. Complaints against a specific employee, legal investigation, compliance breach, data leakage, etc. Obviously, IT and the investigation team needs access to all the data — not just OneDrive files.
Depending upon the country and industry you are in, there will always be regulatory and compliance related rules you have to follow for managing archival of mails, chats and files. OneDrive is no exception. The archival system is built-in to Microsoft and you can customize it as per local regulations.
Here are more details about OneDrive governance. Therefore, the need to see other persons OneDrive files is often statutory. Here is my Online Book for OneDrive.
This is a list of all articles I have written and will write about OneDrive. Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization. People with existing access can be used by people who already have access to the document or folder.
It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access. Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
Note: If a sharing option has been greyed out, your organization's admins may have restricted them. For example, they may choose to disable the Anyone option to prevent usable links being forwarded to others. Can view allows the recipient to only view the file or folder; they cannot make changes to it. This can be further restricted by selecting the option to Block download , which means they cannot save a local copy.
Can edit allows the recipient to make changes to the file or folder. Additionally, when creating a link, you can set an expiration date, as well as a password to access the file.
You will need to provide the password to the person or people you're sharing the file with. Through the Manage Access panel, you can also stop sharing OneDrive or SharePoint files or folders, or change permissions. For more information, see Share OneDrive files and folders. I will made some test to show how.
Best Regards Miguel C. Delve is a good feature that help you to know who is sharing a document with you. Hi hikerman, If you shared the video by the link copied from OneDrive, it will be possible to see who has clicked the link.
All the user will have the permission since you shared it by clicking Send. So there is no difference if the click the link. Regards, Alex. I have the same question and the answers above do not appear address the issue clearly. Is there an easy way to access this info. Thanks Badger In reply to badger's post on September 17, Hi badger, The solution is for internal sharing.
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